Multiple but for now… Legal Administrative Coordinator

GENERAL DESCRIPTION:

Perform highly advanced and supervisory legal assistant work for the Office of Policy and Division. Work involves coordinating legal activities; researching, analyzing, investigating and drafting legal documents and assisting with case management. Plans, assigns, and supervises the work of the support staff. Work under minimal supervision with extensive latitude for the use of initiative and independent judgment.

ESSENTIAL FUNCTIONS:

• Plan, organize, and coordinate the functions for the legal secretaries.
• Supervise administrative staff, which includes prioritizing and assigning work; conducting performance evaluations; ensuring staff is trained; ensuring employees follow policies and procedures; maintaining a healthy and safe working environment; and, provide recommendations on staffing, performance, and promotions.
• Assist Commission Counsel in preparation of open meetings.
• Prepare orders and other documents to be filed in Central Records.
• Prepare and organize folders for tracking proposed orders, proposals for decision, requests for referral to the State Office of Administrative Hearings (SOAH), and referrals to SOAH.
• Update division spreadsheets to track pending dockets.
• Review all previous day’s filings and distribute relevant daily filings.
• Monitor, and prepare folders for, motions for rehearing and appeals of interim orders.
• Monitor dockets returned from SOAH and dockets dismissed from SOAH.
• Monitor and track commission orders and track electronic signatures.
• Organize pending litigation folders related to Attorney General representation of matters and FERC matters.
• Assist in the preparation of administrative documents and reports.
• Organize and update division library, and online library.
• Assist with administrative matters as needed.
• Edit and proofread documents.
• Work on special projects as needed.
• Attend work regularly and observe approved work hours in accordance with agency leave and attendance policies.
• Demonstrate a spirit of teamwork, offering positive and constructive ideas, encouragement, support to other members of the staff and team, and respond professionally to constructive feedback from others, while upholding the PUC’s mission and core values.
• Keep management appropriately informed of ongoing activity and critical matters affecting the operation and well-being of the division.
• Adhere to all PUC personnel policies and division procedures and perform other work as assigned.

REQUIRED MINIMUM QUALIFICATIONS:

• Certification from a Legal Assistant Program or completion of a formal paralegal course of instruction. One (1) additional year of experience as a paralegal, legal assistant or legal secretary may be substituted for the certification; and
• Minimum of five (5) years' work experience as a paralegal, legal assistant, or legal secretary, or legal administrative assistant.

PREFERRED QUALIFICATIONS:

• Previous experience working for a state government agency.
• Background in the electric, telecommunications, or water and sewer utilities industries.
• Experience in supervising the work of others.