Corporate Staff Accountant, AP/AR Specialist, and PM Staff Accountant

1. CORPORATE STAFF ACCOUNTANT

Summary

Reporting to the Assistant Corporate Controller, the Corporate Staff Accountant position will primarily focus on accounting for BRIDGE corporate entities, Portfolio Reporting and Accounts Receivable. BRIDGE accounting responsibilities include, but are not limited to, day-to-day general ledger accounting activities and monthly and ad hoc reconciliations. The position also handles complex payroll, benefit, and insurance journal entries and will require familiarity with a multiple LLC/intercompany structure. The accounts receivable responsibilities of this position include communicating with internal and external customers, account review and reconciliation, and preparation of analyses. Other necessary skills include being a highly detail-oriented individual with good written and oral presentation skills.

 

Responsibilities

BRIDGE Housing Corporation Accounting

• Produces quality, accurate and timely monthly financial statements by preparing GAAP monthly journal entries and account reconciliations. Entries include: o Reconcile and amortize prepaids

o Expense accruals

o Debt reconciliations and interest accruals

o Record cash receipts

o Allowance for doubtful accounts

o Fixed asset additions

o Revenue accruals

o Intercompany transactions that affect multiple entities at the corporate, development, and property level

 

• Executes accurate and timely electronic approval packages for book transfers and wire transfers. Prepares payment requests and backup documentation for annual surplus cash requests.
• Works within monthly and quarterly reporting deadlines that include reporting to the Senior Leadership Team and the Board
• Expected to use professional judgement when dealing with confidential information (including payroll, legal, etc.)
• Handles large allocations across multiple entities and accounting groups

 

Accounts Receivable Analysis

• Prepare reserve account draws – prepare packages, submit to various internal and external entities, address inquiries, track receipts
• Portfolio CAM/HOA invoicing
• Prepare monthly analysis of AR balances
• Assist in the development and implementation of new tracking and reporting workbooks
• Ad hoc reporting and analysis as needed

 

Portfolio Reporting

• Assist with timely preparation of portfolio level reporting packages

 

Communication and Process Improvement

• Corresponds with internal departments including (development, fundraising, asset management, property management, HR, and other support departments) requiring strong communication skills
• Actively participates in meetings
• Continuously looking for ways to streamline the monthly close process while ensuring quality and accuracy of the financial statements

 

Qualifications

• Full charge bookkeeping experience
• Experience utilizing an accounting/general ledger software package
• Strong analytical and problem solving skills
• Ability to work independently and prioritize workload to meet monthly and quarterly deadlines
• Proven proficiency with computer skills including Excel
• Demonstrated the ability to be an effective team member who displays initiative under pressure
• Good communication skills and written/oral presentation capability
• Ability to handle confidential information in a discreet, professional manner
• Ability to work harmoniously in a multi-cultural team.

 

Preferred Qualifications

• Accounting degree or coursework, preferred but not required
• Experience with Yardi
• Prior low income housing finance and development experience
• Prior intercompany accounting experience
• 2+ years of relevant nonprofit and/or real estate accounting work experience

 

BRIDGE Housing is an Equal Opportunity Employer committed to fostering an inclusive environment for our diverse workforce. We do not discriminate on the basis of race, religion, color, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability. Pursuant to applicable state and local regulations, we will consider qualified applicants with arrest records.

 

1. AP/AR SPECIALIST

Job Purpose

Reporting to the AP/AR Manager, this position will be responsible for the daily processing and coordination of A/P functions for BPMC. The AP/AR Specialist is responsible for several other general reporting requirements as well as daily activities.

 

This position requires a highly detail-oriented individual with good written and oral presentation capacities, and ability to work within a team. This person thrives in an active office environment and maintains a positive approach to work challenges.

 

Duties and Responsibilities

Accounts Payable

• Accurately code and process heavy volume of invoices using accounting software.
• Route invoices for approval and schedule for payment.
• Mail out payments accurately and timely.
• Gather proper information for new vendor setup (W-9 and invoices).
• Field vendor calls and provide timely and accurate response to all inquiries (vendor or internal).
• Maintain accurate files.

 

Accounts Receivable

• Prepare cash receipt deposits, including preparation of related journal entries

 

Other

• Perform daily wires or book transfers, including preparation of related journal entries.
• Light G/L accounting (re-class journal entries, etc.)
• Assist with any general projects needed within AP group.

Requirements

• Word processing and spreadsheet experience needed, preferably MS Office suite

 

Preferred Qualifications

• General knowledge of Yardi
• Previous A/P experience with a large volume of payments processed each month on a computerized accounting package

 

Working Conditions

• Works in an office environment
• Works a standard workweek

 

Physical Requirements

• Ability to remain in a stationary (standing and/or seated) position more than half the time
• Ability to operate machinery and/or equipment that requires the constant use of hands/fingers/wrists more than half the time
• Ability to spend more than half the time viewing computer monitors
• Ability to move, lift, carry, push, pull, and place objects weighing less than or equal to 25 pounds without assistance

 

BRIDGE Housing is an Equal Opportunity Employer committed to fostering an inclusive environment for our diverse workforce. We do not discriminate on the basis of race, religion, color, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability. Pursuant to applicable state and local regulations, we will consider qualified applicants with arrest records.

 

1. PROJECT MANAGEMENT STAFF ACCOUNTANT

 

Summary

Reporting to an Accounting Manager, this position is responsible for producing quality, accurate and timely monthly financial statements by preparing GAAP monthly journal entries and account reconciliation for assigned portfolio of properties. Portfolio consists mainly of stabilized properties, including third party managed properties. The properties range in size from 17 to 350 units, with an average size of 120 units. Staff accountant has full responsibility for their assigned properties, including quarterly expense versus budget analysis and surplus cash calculations unique to each property.

 

This position works closely with asset management and requires a working knowledge of accrual accounting from a GAAP perspective. This position requires a highly detail-oriented individual with good written and oral presentation capacities.

 

Responsibilities

FINANCIAL STATEMENTS

1. Produces quality, accurate and timely monthly financial statements by preparing GAAP monthly journal entries and account reconciliations. Entries include: o Reconcile and amortize prepaids

o Expense accruals

o Debt reconciliations and interest accruals

o Insurance claim reconciliation

o Record cash receipts

o AR (Tenants and Subsidy) and Allowance for doubtful accounts

o Fixed asset additions

o Reserve and impound reconciliations

o Security deposit liability reconciliation

o Laundry, cable, and other revenue accruals and reconciliations

1. Records bank reconciliations monthly
2. Analyzes, investigates and explains budget variances, seeking input from Asset Managers and Property Supervisors as necessary
3. Executes accurate and timely electronic approval packages for book transfers and wire transfers. Prepares payment requests and backup documentation for annual surplus cash requests.
4. Records and reconciles replacement reserve activity and monitors reserve-in-transit balances
5. Maintains all property financial files and statements and provides to auditors and external agencies as required
6. Calculates monthly surplus cash to BRIDGE and other entities based on Limited Partnership Agreement structure
7. Performs in-depth balance sheet analysis on a quarterly basis and actively works with other departments to resolve property specific issues in a timely and accurate manner.

 

EXTERNAL AUDITORS

1. Prepares and submits detailed audit packages
2. Reviews audit drafts timely and responsible for responding to all open items

 

SPECIALIZED REPORTING AND AD HOC PROJECTS

1. Assists in preparing and submitting ad hoc reporting as needed to external entities
2. Performs various projects and analysis as required
3. Works with manager and other departments on special tasks and reconciliations as needed o HOA billing

o Commercial

o Program service grant invoicing

 

COMMUNICATION AND PROCESS IMPROVEMENT

1. Communicates effectively with third party management companies
2. Actively participates in meetings
3. Continuously looking for ways to streamline the monthly close process while ensuring quality and accuracy of the financial statements

 

Qualifications

• Full charge bookkeeping experience
• Experience utilizing an accounting/general ledger software package
• Strong analytical and problem solving skills
• Ability to work independently and prioritize workload to meet monthly and quarterly deadlines
• Proven proficiency with computer skills including Excel
• Demonstrated the ability to be an effective team member who displays initiative under pressure
• Good communication skills and written/oral presentation capability
• Ability to handle confidential information in a discreet, professional manner
• Ability to work harmoniously in a multi-cultural team.

 

Preferred Qualifications

• Accounting degree or coursework, preferred but not required
• Experience with Yardi
• Prior low income housing finance and development experience
• 1+ years of relevant property management accounting work experience

 

BRIDGE Housing is an Equal Opportunity Employer committed to fostering an inclusive environment for our diverse workforce. We do not discriminate on the basis of race, religion, color, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability. Pursuant to applicable state and local regulations, we will consider qualified applicants with arrest records.